Back to Blog

How to Safely Host an Event Post-Pandemic

How to Safely Host an Event Post-Pandemic

It’s hard to believe that—after two years of a pandemic—life is finally returning to normal (as normal as life can be, anyway). We are seeing the return of gatherings with family and friends, unrestricted dining, and public entertainment; but does that mean we should throw away all that we’ve learned about safely hosting (and attending) events? Definitely not.

Know your responsibilities as the host

Regardless of a venue’s size or location or the number of people in attendance, it’s still smart of any host or hostess to keep safety a top priority. And though the CDC reports that Covid-19 numbers continue to decrease, being wary of the spread of germs, personal boundaries, and the importance of clean air is the best way to ensure your guests are safe, healthy, and still having the best time possible. Moreover, any event coordinator knows that when it comes to planning something, ample resources are your best friend; you can always count on the World Health Organization and especially the CDC for up-to-date information on Covid-19 case data, guidelines, and best practices for general health and safety.

Fresh air is the best air

One of the key lessons we learned from the pandemic is the importance of proper ventilation and clean air. While the concept wasn’t something event planners had on the top of their to-do lists pre-Covid, it’s certainly a priority now. The greatest part about ensuring your party or event has clean air? It’s extremely easy to do. All it takes is some open windows or doors or investing in a high-quality air purifier. Plus, properly ventilating your event space has no negative impact on your guests or their experience—only the benefits of breathing clean air and your knowledge that you did your due diligence to prevent the spread of airborne germs, pollutants, and illnesses.

Respecting boundaries is required for attendance

Another thing we learned as a result of the pandemic? People love their personal space. At the end of the day, this lesson comes down to a matter of respect; unless you’ve already got someone’s permission to hug, hand-hold, or sit so close you can hear their most intimate thoughts, just provide a respectful amount of personal space. The same rule can be applied to events, especially if you’re planning one that requires guests to sit next to each other. Encourage guests to respect each other’s personal space or plan seating in advance that supports safe distances. Logistically, it’s also imperative that your space is large enough to accommodate your guests and conversely, that you don’t over-invite for your space. Again, though Covid-19 numbers are dropping, the CDC is still a great place to get information about planning activities and how to do so safely when it comes to ventilation and social distancing.

Set the tone before the event

Furthermore, you can foster a safe environment by addressing health and safety concerns prior to the event’s launch. This will help guests understand what practices will be at play and which, if any, responsibilities fall on them when it comes to personal safety, such as: being vaccinated or showing proof of vaccination, wearing a mask, practicing social distancing, or frequent hand-washing, to name a few. The CDC goes into great detail about the measures you can take to ensure your event is the safest possible, even if the threat of Covid-19 is dwindling. It is also entirely fair for you, the event host, to request that your guests stay home and skip your event if they are feeling unwell.